In some instances, including data imports, Quickbooks fails to prevent duplication of list data. There are mismatches of data that occur and being corrupted. When Quickbooks detects this problem, it somehow alerts the company owner by sending warning messages. But in some cases, the error can not be detected unless a Verify Data Utility is used to check this condition.
There are certain times that transactions no matter how smoothly we want to run it, sometimes get into some sort of a problem. This problem most of the time comes from our company files, like sending or receiving data. The solution to fixing this type of mistake has already been thought of by Quickbooks. The only thing we need to do is to re establish a link between the Invoice and the Sales Order to fix this.
In order to do this, you must first find the transaction within your data. All the information pertaining to the error should be listed like the transaction type, number and date.
In Quickbooks, you can use the Find feature to locate the exact transaction. Navigate thru the File menu, click on Utilities and Verify Data. Click on Ok. Edit the transaction and add a new line to the end of the transaction, without changing the amount of the transaction. You may just add 3 periods in the description field of an empty detail line, and then save the transaction. Run the Quickbooks Rebuild Utility, and then Run the Verify Utility to make sure everything is running smoothly.